Workplace Travel Service: Electric Van Experience

Electric Van

Key Features

  • Test drive an electric van - fully funded
  • Unique opportunity not available through dealerships
  • Discover the benefits of greener vehicles
  • Choose from a range of electric vans to suit your business needs

The Electric Van Experience (EVE) is a unique opportunity for Nottingham-based businesses to test drive a range of electric vans.

With the Government ban on the sale of new petrol and diesel vehicles brought forward to 2030, we want to support businesses to make the switch to electric vehicles. Not only are they more environmentally friendly, but they’re cheaper to run and maintain too.

We’re offering businesses, as well as voluntary and public sector organisations, in the city the chance to try one of 50 electric vans to suit their needs, including provision of a charge point at the business premises. This will give businesses and organisations the chance to experience first hand the financial and environmental benefits of greener vehicles, and provide operational confidence to make a permanent switch.

As the number of electric vehicles increases, the amount of harmful emissions on our roads decreases – resulting in cleaner air and helping to make our city carbon neutral.

This opportunity has been made possible thanks to support and funding from Highways England, who have given Nottingham City Council £2.69m to deliver the service.

How can I take part?

Taking part is easy – just fill out our online Expression of Interest form, and one of our Workplace Travel Officers will be in touch to find out more about your business needs and, if your application is successful, to arrange handover of the van.

Please be aware that, although there is no cost to loan the van, there is a small administrative fee to take part in the scheme:

Business/organisation Definition Fee
Sole trader Run your own business as an individual and are self-employed £20
Partnership Two or more persons oening the business £30
Small enterprise <50 empolyees £40
Medium enterprise <250 employees £50
Large business 250 or more employees £100
Public sector Public sector includes public goods and government services £50
Voluntary sector/charity/community interest company (CIC) Organisations whose primary purpose is to create social impact rather than generate profit £0

Can a van loan be requested during the Covid-19 pandemic?

The Electric Van Experience will be provided in compliance with the current restrictions and guidance around operating safely during Covid-19. This includes the handover and receipt of vans and installation of charge points. In addition we will:

  • Complete a 14 point Covid-19 cleaning checklist before vehicle handover
  • Provide hand sanitiser, disinfectant and wipes in all trial vehicles
  • Follow hands, face and space guidance at all times

How long can I use the van for?

The van can be loaned for 30 days. If you want to try it for a shorter period, that’s fine too. The choice is yours! Unlimited mileage is included for the loan period. The vehicle remains the property of Nottingham City Council.

Where do I collect it from?

The collection and return address is:

Nottingham Electric Vehicle Services (NEVS), Eastcroft Depot, London Road, Nottingham, NG2 3AH

View on map

What time can I collect the van?

We will talk to you about a collection time once you’ve confirmed on the Expression of Interest form which van you would like to loan.

Is the van insured?

Yes, the vehicle is insured under a fully comprehensive vehicle insurance policy. Up to five drivers in each business/organisation can be insured to drive an EVE van but there are ‘driver acceptance criteria’ around age, penalty points and licence disqualification. Once you express an interest in an electric van the team will talk to you about meeting the criteria.

Nonetheless, drivers cannot loan an EVE vehicle if they have points or a combination of points related to serious driving offences. The number of penalty points cannot exceed 6 in total in the past 3 years.

The insured vehicle can only be driven by someone with a minimum age of 25 and a maximum age of 70 and they must have held a full UK/EU licence for 2 years.

The insured EVE vehicle cannot be loaned or driven by persons:

  • Convicted of an offence in connection with the driving of a motor vehicle or any person that has had their driving licence endorsed or suspended
  • Who have had their insurance declined and/or renewal refused or cancelled by any motor insurer
  • Who are not British or EU Citizens unless they have had 3 years recent and regular driving experience of a motor vehicle, other than a motorcycle, in the UK
  • Who whilst driving have been involved in more than one accident during the past 3 years

The insured vehicle cannot be used:

  •  For the carriage of goods of an explosive, dangerous or hazardous nature. If you’re are unsure, please discuss prior to the loan commencing
  • For the carriage of goods or passengers for hire and reward or for any other form of profit or remuneration (this applies to couriers delivering door to door or services carrying people such as taxi drivers)
  • In any restricted or hazardous locations without prior and express agreement by Nottingham City Council &/or their Insurers.

What happens if the van breaks down or there’s a problem with the vehicle?

The vehicles are new and electric vehicles have fewer moving parts to go wrong so breakdown, maintenance and repair is rare. But to give you peace of mind contact details are included in the loan agreement about who to call if you need assistance associated with a fault or breakdown.

Refundable Deposit?

A £250 deposit will need to be paid by card to Nottingham City Council on the day of the handover of the vehicle. This is refundable on condition that the vehicle is returned with no damage. If the vehicle is returned damaged, the council reserves the right to withhold the deposit. If repair work exceeds the deposit, the business/organisation would be liable for the balance.

Any hidden costs?

Not unless you experience one of the following – you will be charged for:

  • Lost Keys (manufacturer fee per key + £25 administration fee plus VAT)
  • Lost or damaged vehicle charging leads (manufacturer fee + £25 administration fee plus VAT)
  • Late return of vehicle (£50 fee plus VAT)
  • Failure to settle parking/driving penalties on request (£25 fee plus VAT)
  • Vehicle returns with signs of smoking (£100 fee plus VAT for full interior valet)

What if I get a parking/driving penalty?

The business/organisation is responsible and liable for any parking, driving penalty, congestion or clean air zone charge imposed that is relevant to the van during your loan period.

Any paperwork I need to fill out?

We’ve tried to keep paperwork to a minimum.

  • The business/organisation will need to agree to and sign a loan agreement on the day of handover. The agreement will be sent to you in advance of the collection date.
  • So we can monitor how effective the service is, we need you to complete a short online questionnaire a) when we handover the electric van to you and b) on the day you return the van and the keys. We’ve estimated each will take no more than 15 minutes to complete.

How do I charge the vehicle battery?

The business/organisation needs to ensure the vehicle is charged using the correct type of charging point and also ensure the vehicle doesn’t run so low of electricity that it stops in transit. On your handover, you will be shown how you can check the level of battery charge and find out whether it’s running low. You will need to pay for electricity to charge the van. You can do this in two ways:

  • You can apply for a fully funded workplace charging point by ticking the box on the Expression of Interest form
  • If you don’t have access to a workplace charging point you can join the D2N2 electric vehicle public charging network. The region has more than 450 fast and rapid electric vehicle charging points you can use.

Which vans are available?

Over the two years following the launch of the project in November 2020, a wide range of small, medium and a few large electric vans will be available. Details below include information about vehicle range, weight and payload. Please indicate on the Expression of Interest form which electric van you’re interested in trying out.

Maxus e Deliver 3

Maxus eDeliver3 electric van
Battery Size 35kw 52kw
Mileage on a single charge L1 141 miles L1 213 miles
Payload 865kg 905kg
Dimension LxWxHmm 455x1780x1895 455x1780x1895

Nissan eNV200

Nissan eNV200
Battery Size 40 kw
Mileage on a single charge 120 miles
Payload 705 kg
Dimension LxWxHmm 4560x1755x1858
  • For full vehicle specifications visit the Nissan website.
  • You can also watch a review of this model.